Project management

After Grant Approval

Congratulations — your project has impressed the committee, and they have decided to provide financial support. What happens next?

You can find the overall evaluation of your application, any comments from the committee, or remarks on the budget in the electronic application under the Attachments tab.

The approved budget is also available in the electronic application. This budget is binding; for more information on the use of financial resources, see the Financial Management section.

In the electronic application, under the Budget tab, you will also find the assigned fund number in the information system and a link to it. There you will see the gradual spending of funds as you submit settlements and documents to the Counselling and Career Centre (see  Financial Management again for more details).

The implementation of activities should correspond to the plan and description you provided in your application. After the project ends, you will need to address the fulfillment of the planned objectives in the Final Report (see Final Reports for more information).

Ten Essentials for Organizing an Event

When preparing an event, there are several points to keep in mind that will make organization easier and ensure success and satisfied participants. These mainly concern preparing the venue and program, promotion, and documentation.

FAQ: What should you not forget?

• Events held on school premises must follow the official directive — read it in advance!
• Arrange the date and venue well ahead of time and reserve the venue.
• Think about event promotion:
  i. Where and how you want to promote the event
  ii. Include event promotion in your social media plan or agree on appropriate promotion on the school’s social networks
  iii. Instagram – contact the social media administrator at least 3 weeks in advance
  iv. School email – write the text (in Czech and English; if the event is not intended for English
• speakers, state this at the top of the message). Send it to information@vscht.cz at least 2 days in advance. Don’t forget to specify the target group (entire school, only certain years/levels, etc.). Exact rules are available on the intranet
  v. The use of the school logo etc. also has its own rules; you can find them on the intranet — study them to avoid unnecessary problems or delays with promotion
• If you want to use school merchandise at the event, choose the items and send the list in advance to pkc@vscht.cz. Don’t forget to include your SIGA project number.
• If someone will be helping at the event under a DPP contract, follow these instructions and contact the ACC at least 3 weeks before the event date or assistance.
• If you will be taking photo/video reportage documentation at the event, you are required to inform visitors. Place a simple notice at all entrances stating that photo/video recording is taking place and what visitors should do. If someone does not wish to be photographed, they have the right to know and either not attend or notify the photographer. The photographer must be clearly marked. You can use photographers cooperating with the Communications Department; more information on photographing events can be found in the Student Clubs: Step by Step brochure.
• If you want to use sponsorship, barter cooperation, etc. with external commercial companies, contact pkc@vscht.cz in advance and arrange the proper procedure (it is not possible to collaborate with certain companies).
• In registration forms, include GDPR consent.

      i. If your club is a “student club,” these rules apply

      ii. If you are a registered association, include a link to your own internal Privacy Policy.

You can find many details and contacts for organizing events in the Student Clubs: Step by Step handbook — read it!