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Coronavirus - updated 18th of June

COVID-19 graphic: CDC - Alissa Eckert, MS; Dan Higgins, MAMS

Please kindly guide your attention to a new measures by UCT Prague’s Rector, the purpose of which is to define and specify the organizational rules binding during the COVID-19 pandemic.

New

From 1 July, the obligation to test staff and students entering school buildings will be abolished. The test center at UCT Prague will be closed on the same day.

COVID-19 testing at UCT

Only a person (student or employee) who meets the following conditions can be tested:
  • They have not been tested during the previous 6 calendar days, at the UCT or any other testing site
  • They are not a so-called non-infectious person, i. e.
    • 180 days have not elapsed since a positive test for COVID 19
    • The person was vaccinated with the first dose and more than 22 days and less than 90 days have passed
    • The person was vaccinated with the second dose and 9 months had not elapsed since the first dose
  • The test person shows no signs of disease

 

At the UCT, students and staff can be tested on the eighth day after the last test performed "free of charge" (either at the UCT or at another provider of tests paid for from public budgets). In practice, this means that those who were tested on Tuesday can be re-tested no earlier than the next week on Tuesday.

At the same time, it is obligatory for the person concerned to have a valid test for entering the building at most 7 days old (unless he / she is subject to exceptions due to vaccination or undergoing covid19). In practice, this means that those who were tested on Tuesday must be tested no later than the following Tuesday, in the morning, immediately upon entering the UCT building. 

Student testing for COVID-19

Students who need a test to enter the university due to exams (written exams, state exams, etc.) have the opportunity to test once a week at the UCT testing centre (BI auditorium), after booking a date via the Student Information System, SIS (“Examination terms – Register – Non-study events” - see How to register). Students must bring a printed and signed consent to testing (the form is available for download in the SIS) and international students should also bring a photocopy of their insurance card.

In order to attend mandatory, prearranged laboratory instruction, students will be assigned a testing time according to the list of students registered for instruction in the SIS (= the student does not need to register anywhere). All enrolled students will be reported to the testing centre by the pedagogical department and all students will be sent an informational email containing current rules for testing. Student can decide whether or not to be tested at the UCT Prague testing centre.

Every student entering the university buildings must have a valid test not older than 7 days

UCT Prague Testing Centre Opening hours

Until further notice (no later than the end of the examination period in June)

M

7:00 – 13:00

T

7:30 – 13:00

W

7:30 – 10:00 (only for employees)

Th

7:30 – 10:00 (only for employees)

F

7:30 – 10:00 

 

 

Information from 20. 5. 2021

Theoretical instruction

This semester’s theoretical instruction will be completed in distance form.

Exam period

Exams and course credits can be obtained in in-person and distance forms. The form and procedures for exams/credits lies fully at the discretion of subject guarantors. The in-person form is preferred, but in justified cases, it is possible to pass an exam or obtain credit in distance form.  If a student is registered for an exam and falls ill with Covid-19 or is officially ordered into quarantine, they must immediately notify the examiner. The examiner will inform them of the alternative exam date.

Practical instruction (laboratories)

From Monday, May 10, it will be possible for students of all remaining years of study to return to practical instruction (laboratories). However, we are taking into account the necessary epidemiological measures (testing, maintaining social distance in labs) and precautions with the organization of instruction (limiting the risks of class overlaps).

Students will receive detailed information on the schedule of the laboratories from the laboratory guarantors. Students will receive information about testing (when, where and how the testing will take place) from the pedagogical department in advance. Follow your university email inbox.

Students who take part in practical instruction can stay in university dormitories.

Vaccination of emloyees

 

Information from 30. 4. 2021

AG-SARS-COV-2 test certificate

A certificate can be obtained about the test performed at the UCT Prague. It is necessary to print and fill in in advance (date, name, date of birth). The certificate will be confirmed at the UCT Prague test site after the test. Confirmation of the certificate is free and is optional. The form can be obtained:
  • employees already pre-filled form in the OKbase system (Reports > Reports)
  • download a blank form to fill out
  • a limited number of forms will be available printed at the entrance to the test room
  • You will submit the filled form during the test and then on the same day between 11 and 13 o'clock you will be able to pick it up confirmed (in the test room).

Information from 21. 4. 2021


In accordance with Czech Government Resolution No. 393 dated April 19, 2021, Appendix No. 2, face-to-face laboratory instruction for final year students will be allowed at UCT Prague starting on Monday, April 26, 2021, when a student has no symptoms of respiratory disease and fulfils at least one of the following conditions:

1. Has a valid negative COVID-19 test from the UCT Prague testing centre
2. Has a valid negative COVID-19 test (not older than 48 hours) performed by a health service provider (public testing locations)
3. Holds a certificate of vaccination (and 14 days have elapsed since the end of the vaccination schedule)
4. Has contracted COVID-19 and no more than 90 days have elapsed since the first positive test result.

Evidence of having had COVID-19, holding a valid negative test or proof of vaccination does not have to be printed out; it is enough to have the required documents in electronic form, which each student should show to their instructor.

 UCT Prague testing centre

  • UCT Prague is providing testing for students Prague free of charge.
  • The testing centre is located in Building B in the BI auditorium
  • To register for a test:

a) Testing prior to required laboratory group instruction will be organized in cooperation with the laboratory coordinator (lab guarantor). Students will register for the laboratory session according to the schedule given by the coordinator. Students who opt to use UCT Prague antigen testing and who have registered for it will be informed by the pedagogical department about the date of testing no later than the day before the start of laboratory session. The information will also include the “Consent to perform a COVID-19 antigen test” form, which each student must print, fill out, sign, and bring to testing.

b) For testing prior to final individual laboratory sessions (lab measurements for final exams), each student needs to registers in the Student Information System (SIS) in the “Exam dates – registration” module (Non-study university event – COVID-19 Test). Students have to register for an available testing appointment before the scheduled individual lab session. This applies only to students who have no other contractual relationship with UCT Prague. Students with a different contractual relationship have to register for COVID-19 testing via the OKbase Students should come to the scheduled testing appointment with a completed and signed “Consent to perform a COVID-19 antigen test” form.

Tests from the UCT testing centre are valid for 7 days (i.e. if a test takes place on Tuesday, the results are valid all day the following Monday, but not the following Tuesday).

Older measures

  • Starting March 17, 2021, an untested or positively tested employee or student may not enter the UCT Prague (with some exceptions – see below)
  • Individual consultations at universities are possible.
  • Students who (a) have a work contract with UCT Prague, (b) are waiting for an examination or individual consultation, or (c) do not have another residence in the Czech Republic, may remain in the dormitories.
  • Employees:  work in your university workplaces only in necessary cases and use this opportunity to work from home (of course, in agreement with your supervisor, who is in charge of ensuring basic operation of his or her entrusted organizational unit).

 

Negative COVID test  - condition to enter UCT Prague

Starting March 17, 2021, an untested or positively tested employee or student may not enter the workplace of public universities on the basis of measures taken by the Czech Ministry of Health unless they have already had COVID-19, have fully recovered, and therefore show no signs of respiratory diseases, also under the condition that no more than 180 days have elapsed since their first positive test. The exception also applies to vaccinated employees or students, but only minimally 14 days after the completion of the vaccination schedule

UCT Prague will provide the obligatory testing of employees and students in the coming days by means of high-quality antigen tests with nasal/nasopharyngeal sampling (Rapid SARS-CoV-2 Antigen Test Card, German manufacturer MP Biomedicals). If an employee or student undergoes an RT-PCR test or an antigen test administered by another health service provider, they do not have to pass the UCT Prague test but are obliged to prove that they have been tested with an official document.

UCT Prague testing will take place on business days in the BI auditorium (subject to strict hygienic conditions), starting on Monday, March 15. The sampling itself will be directed by UCT Prague’s medical office staff.

The validity of a negative test for entering the UCT Prague premises is 7 days, and an inspection will take place using an attendance system.

Testing procedure for employees

Instructions for mandatory testing

Heads of institutes/departments have already been sent a request to compile lists of employees whose presence at the workplace is absolutely necessary from March 17 to March 31. These employees will then be able to register for a specific testing time. You can find more registration details and instructions on the intranet.

I must warn you that non-compliance with the obligation to take the test is considered a serious violation of the Labour Code with unpleasant consequences for a particular employee.

For those who do not tolerate nasal/pharyngeal swabs, we are trying to provide a variant of the PCR test using saliva, but it will probably be possible to perform this at most once a week. So far, the availability of this kind of testing has not been definitively confirmed.

The cooperation of the examiner / consulting instructor is expected for student testing; we will send exact instructions later.

Testing procedure for students

UCT Prague is preparing testing of students who will need to enter the UCT Prague premises.

Students enrolled in the Student Information System (SIS) for an exam in a particular day will be automatically assigned a reservation for a testing appointment about an hour or two before the exam; the exact time will be communicated in advance by email/by the examiner after having concluded the application process for an exam date.  

It will also be possible to book a test date for the purpose of consultation through a consultant, who will inform you of your test time in advance. To facilitate optimal testing organization, we ask you to arrange a consultation as far in advance as possible, at least 72 hours in advance.

Other measures

Summer semester

(from rector's e-mail, February 17 and February 28)

The pandemic situation associated with COVID-19 is not improving in Czechia, so teaching during the summer semester, beginning March 1, 2021, will start in online (distance) format. If/when the situation improves, we will—during the semester—switch to hybrid format upon being instructed so by the Ministry of Education. We will inform you as the situation evolves.

Distance learning will take place according to the prepared schedule using already tested and proven tools, notably: e-learning, MS Teams, and MS Stream.

I kindly ask and warmly encourage instructors and students to communicate as much as possible during their remote instructions and classes. While it may seem superfluous to some, I am strongly convinced that exactly the opposite holds true: only thanks to mutual communication, collegiality, and empathy will we all get the most out of distance learning. Thus, we will prevent avoidable problems and a loss of motivation while strengthening the community spirit of the university and the good spirits of each of us.

At present, most pressing is the matter of enabling final year students to start working in laboratories in limited groups. Students at other levels will be enabled to complete their required laboratory classes later, probably by the end of the semester. The required core lab classes for Bachelor students are nevertheless ready for block instruction and they will start as soon as the pandemic conditions and regulations allow it. The system of registration for block instruction will be coordinated and priority will be given to students who could not complete laboratories during the winter semester. We assume that the condition for entering laboratories will be a negative COVID-19 test. The types of tests required and their frequency are now regulated at the national level.

Movement restriction

(from rector's e-mail, February 28)

Although the movement of persons is restricted to the district boundary of the place of residence, travel by staff for work purposes and by students for participating in education (including internships) and examinations is permitted. In the case of a travel inspection, employees will have to identify themselves either with an employee or similar card (e.g. valid ITIC card issued by UCT Prague) or with a written UCT employment confirmation or an employment contract. For students, a student ID is required (valid ISIC card issued by UCT Prague) or a written confirmation of studies, probably supplemented by an affidavit of participation in an exam or consultation. However, for the next three weeks, please stay in UCT Prague buildings only when absolutely necessary and utilize maximally the possibilities for work and education from home. I ask employees who absolutely need to be physically present in offices and laboratories to be extremely careful, to be considerate of others, and to minimize movement around buildings in order to limit contact with people from other workplaces.

Protective equipment

(from rector's e-mail, February 28)

I would also like to draw your attention to the obligation to wear respiratory protective equipment (nose, mouth) inside buildings, namely a respirator or similar device (always without an exhalation valve) that meets all the required technical conditions and parameters (for the product), including a filtration efficiency of at least 95%according to relevant standards (e.g. FFP2/KN95) or a medical face mask or similar device that meets all the required technical conditions and parameters  (for the product) of the Czech Standards Institute’s (ČSN) EN 14683+AC standard.

The following earlier measures are valid:

  • The two weeks’ extension of the winter semester’s examination period (January 4 to February 26, 2021) remains. The summer semester will start on March 1, 2021
  • In the case that laboratory instruction will not be able to be held by the end of the examination period (due to the PES Risk Level or other serious reasons), it is not the student’s fault, and thus the lab credit requirement will be reduced from the originally prescribed requirements. These will then be moved to the requirements for the following Summer Semester.
  • In the case that a student becomes ill with Covid-19 or is officially ordered into quarantine, he/she must immediately notify their subject guarantor. A substitute examination date will be communicated to the student by the subject guarantor/head of the laboratory.

 

In case of changes , we will inform you immediately. Regularly check your institutional e-mail and the UCT website.

 

Older information

  • Employees:  Regardless of your place of work, please use electronic and telephone forms of communication as much as possible, including scanning of invoices, orders, and other documents. Regarding the in-person work-related meetings outside your workplace, please hold them only in the most urgent cases and by prior arrangement with the other party.
    • Any person that tests positive for COVID-19 must inform head of group, laboratory or their superior about this fact without unnecessary delay in order for the latter to be able to organize in cooperation with a university GP and the relevant hygiene station an epidemiological investigation or take other prevention measures to mitigate the impacts of this situation on the operation of the university.

       

      Winter exam term

      Information from February

      At UCT Prague, it still applies that examinations will be possible in this period in-person (up to 10 people) as well as in distance form. The format and process of the exam/credit is fully in the competence and discretion of the subject guarantor, who is obliged to inform students about his or her decision well in advance. In all our auditoriums, of course, regular aerosol disinfection is being carried out and the obligation to observe distance between people applies. Hands must be disinfected immediately after entering a university building and mouth and nose protection must be worn.

      As for individual consultations, they can take place in a “1 on 1” mode with prior agreement from an instructor. The instructor is obliged to keep a record of the place, time, and participants in the consultation if needed for possible contact tracing.

      Students of all levels taking exams can continue to stay on campus during the exam period, since the full-time form of the exam is considered part of the educational process.

      Information from January 8

      Information valid up to January 22

      At an emergency meeting on 7 January 2021, the Government of the Czech Republic extended the restrictions on the operation of universities according to the level 5 of the PES system until 22 January 2021. It still applies that the personal presence of students for instruction (including labs) is prohibited at all levels of study. However, personal participation in the exams is possible if a maximum of 10 people take part in the exam at one time. Individual consultations at universities are now possible.

      At UCT Prague, it still applies that examinations will be possible in this period in-person (up to 10 people) as well as in distance form. The format and process of the exam/credit is fully in the competence and discretion of the subject guarantor, who is obliged to inform students about his or her decision well in advance. In all our auditoriums, of course, regular aerosol disinfection is being carried out and the obligation to observe distance between people applies. Hands must be disinfected immediately after entering a university building and mouth and nose protection must be worn.

      As for individual consultations, they can take place in a “1 on 1” mode with prior agreement from an instructor. The instructor is obliged to keep a record of the place, time, and participants in the consultation if needed for possible contact tracing.

      Students of all levels taking exams can continue to stay on campus during the exam period, since the full-time form of the exam is considered part of the educational process.

      Information from December 7 

      Information valid from Decmber 7 to December 18

      Starting Monday, December 7, 2020, universities in the Czech Republic can implement the following:

      • Laboratory instruction for all levels in groups of up to 20 students,
      • Full-time, in-person instruction for the first year students (Bachelor and Master levels) in groups of up to 20 students,
      • Doctoral study program instruction,
      • Individual consultations, and
      • In-person exams for up to 10 students.

       

      Based on this, UCT Prague’s leadership has decided, effective December 7, 2020, that:

      • Theoretical instruction for the winter semester shall be completed in a distance format for all study levels,
      • Laboratory instruction will be enabled for all levels in the groups up to 20 attendees,
      • The permission of the limited, up to 20 attendees, in-person instruction for the first year students (Bachelor and Subsequent Master levels) shall be utilized for individual and group in-person consultations and progress tests/exams,
      • Individual consultations for students at all levels are allowed by prior arrangement,
      • The already-established regime for doctoral study programs shall continue as it is,
      • All students will be able to return to university dormitories.

      Students will receive information about individual subjects from subject guarantors/instructors. If relevant information is not provided, we ask students to take an active approach in relation to their guarantors (instructors).

      Procedure for exams and grades

      • The Winter Semester examination period will be extended by two weeks (January 4 to February 26, 2021).
      • UCT Prague’s leadership prefers the in-person form of examinations and final tests. In justified cases, it will be possible to complete an exam/final test in distance form. The form and procedure for an exam/final test lies fully within the discretion of the subject guarantor.

      Laboratories in the examination period

      • During the examination period, guarantors will be able to carry out laboratory instruction, which UCT Prague’s leadership recommends. All details (such as whether laboratory instruction will take place with attendance limitation, when they will be held, etc.) will be communicated to students in advance by guarantors/heads of laboratories.
      • In the event that laboratory instruction will not be able to be held by the end of the examination period due to capacity or other serious reasons, it is not the student’s fault, and thus the lab credit requirement will be reduced from the originally prescribed requirements. These will then be moved to the requirements for the following Summer Semester.
      • In the event that a student becomes ill with Covid-19 or is officially ordered into quarantine, he/she must immediately notify their subject guarantor. A substitute examination date will be communicated to the student by the subject guarantor/head of the laboratory.

       

      We are currently preparing a change in the organization of the academic year

      The clear priority for this is to facilitate laboratory instruction and to maintain sufficient time frame for exams and proper completion and defence of final theses.

      Main changes in the organization of the academic year:

      • Winter Semester: extension of the examination period by two weeks (January 4 through February 26, 2021),
      • Enabling instructors to carry out laboratory instruction during the examination period,
      • Postponing the beginning of the Summer Semester by two weeks (starting March 1, 2021),
      • Shortening of Summer Semester instruction down to 13 weeks (March 3 through May 28, 2021),
      • Summer Semester: postponing the first part of the examination period (May 31 to July 2, 2021),
      • Postponing, by a week, the deadline for submission of bachelor’s theses for the first term of the final examination (June 11, 2021),
      • State final exam for Bachelor studies: postponing the beginning of the Bachelor state final exam period (June 21 through June 30, 2021),
      • For the second term of the state final exam at the Bachelor level, dates will not change,
      • Postponing by a week the Master thesis submission deadline (May 17, 2021), and
      • The timing for the Master’s level state final exam will not change.

      Regarding the change of organization of the academic year, a supplement to Decree No. A/V/961/16/2020 will be issued.

      Instruction during the summer semester

      Possibilities for in-person instruction at universities will be directly dependent on the decision of the national ministries, i.e. the Government of the Czech Republic. These institutions are currently governed by PES, the anti-epidemic system of the Czech Republic, the current form of which (regarding the national education system) can be found HERE (Czech only).

      Information from september 2020

      Detailed information

      edited on 18 September, to be in line with city regulation

      We highlight the most important measures below. You can find the translation of the full decree  on the bottom of this webpage now. It is necessary to acquaint yourselves with the decree in its entirety.

      In all enclosed areas at the university, the wearing of masks or other face and nose coverings is mandatory. This does not apply to employees working in their own offices or to those consuming food and beverages in university catering facilities.

      Neither students nor instructors may attend in-person lectures or hybrid courses if they have symptoms of infectious diseases or if they know they have been in close contact (within the last 15 minutes) of someone waiting for the results of a COVID-19 test. In the case that a student exhibits any symptoms of COVID-19 while attending class in-person, an instructor is required to remove the student and instruct them to leave the university premises immediately.

      Lectures and non-laboratory clases must be provided in the form of pre-recorded instructional videos or online lectures

      Instructors are required to record attendance for in-person laboratory courses, minimally an attendance list of students in a class (including day, time). We recommend recording the locations of where students were working in the laboratory.

      University employees and students are required to follow current information and instruction bulletins published online at https://www.vscht.cz/koronavirus and via the UCT Prague “EMIL” application (https://emil.vscht.cz).

       


      Documents

      Updated: 18.6.2021 16:06, Author: Jan Kříž

      CodeASCDESC NameASCDESC Valid fromASCDESC ExpirationASCDESC
      B/O/963/06/2021 (EN)Laboratory instruction and examinations for all years of study in connection with the Covid-19 pandemics31.05.2021
      B/O/963/5/2021 (EN)Laboratory instruction and examinations for all years of study in connection with the Covid-19 pandemics24.05.202130.05.2021
      A/V/961/16/2020 (EN)Organization of the academic year 2020/2021 (with Amendment No.1)07.09.202005.09.2021
      B/O/963/03/2020 (EN)Documentation for Covid-19 contact tracing14.09.2020
      A/V/961/21/2020 (EN)Organization of instruction and mass gatherings in the winter semester of the 2020/21 academic year in connection with COVID-1908.09.202031.12.2020

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